This is the standing file your coach opens before every session and updates after it. It is one living record kept for the whole time you train with us — not a form you fill in again each visit. Numbers, injuries, programme blocks and membership changes all land here so nothing is lost between coaches.
Emergency contact (name, relationship, phone):
Overwrite this section when a new block starts — the previous block is summarised in the coach observations log below.
Block focus (e.g. strength base, hypertrophy, engine, competition prep):
Planned block length (weeks):
Sessions per week agreed:
Weekly split — what the member trains on each day, and where they scale.
Add a row each time a lift or benchmark is retested — never overwrite an old row. Keep the history so progress is visible across blocks.
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Benchmark conditioning piece | | | |
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Body Composition & Measurements
Recorded only when the member wants it tracked. Skip any column that is not being measured.
Injury & Movement Modification Register
Every coach on the floor reads this before programming. A row stays here until it is formally cleared — mark the status rather than deleting it. Example: “Right shoulder impingement — no overhead press, landmine press instead — active”.
| | Movements to avoid / substitute | |
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Medical clearance, physio guidance or specialist instructions on file:
Attendance & Membership History
Current tier effective from:
Log every tier change, freeze, pause and restart here so billing questions can be answered from one place.
| Change (tier / freeze / restart) | | |
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Dated entries, newest at the top — technique cues that landed, what the member responds to, life context that affects training, block reviews. Written so any coach can pick up the session cold.
What the member is working toward next:
Last review with the member:
Programme sheets, movement screen photos or video, physio letters, clearance notes:
Keep this record current — it is the file every coach trains you from.