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Member Training Record

This is the standing file your coach opens before every session and updates after it. It is one living record kept for the whole time you train with us — not a form you fill in again each visit. Numbers, injuries, programme blocks and membership changes all land here so nothing is lost between coaches.

Member Details

Member name:

Member number:

Email:

Mobile:

Emergency contact (name, relationship, phone):

Joined the studio on:

Lead coach:

Current Programme Block

Overwrite this section when a new block starts — the previous block is summarised in the coach observations log below.

Block focus (e.g. strength base, hypertrophy, engine, competition prep):

Block started:

Planned block length (weeks):

Sessions per week agreed:

Weekly split — what the member trains on each day, and where they scale.

Day	Session / class	Notes / scaling
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday

Benchmark & Strength Log

Add a row each time a lift or benchmark is retested — never overwrite an old row. Keep the history so progress is visible across blocks.

Lift / benchmark	Date tested	Result	Coach notes
Back squat 1RM
Deadlift 1RM
Bench press 1RM
Strict press 1RM
Clean & jerk 1RM
2 km row
Benchmark conditioning piece

Body Composition & Measurements

Recorded only when the member wants it tracked. Skip any column that is not being measured.

Date	Weight	Body fat %	Waist / hip / other	Notes

Injury & Movement Modification Register

Every coach on the floor reads this before programming. A row stays here until it is formally cleared — mark the status rather than deleting it. Example: “Right shoulder impingement — no overhead press, landmine press instead — active”.

Issue / area	Reported	Movements to avoid / substitute	Status

Medical clearance, physio guidance or specialist instructions on file:

Attendance & Membership History

Current membership tier:

Current tier effective from:

Log every tier change, freeze, pause and restart here so billing questions can be answered from one place.

Date	Change (tier / freeze / restart)	Reason / notes	Visits this period

Coach Observations

Dated entries, newest at the top — technique cues that landed, what the member responds to, life context that affects training, block reviews. Written so any coach can pick up the session cold.

What the member is working toward next:

Last review with the member:

Next review due:

Attachments

Programme sheets, movement screen photos or video, physio letters, clearance notes:

Upload File

Keep this record current — it is the file every coach trains you from.

Use this template

Templates in this pack

The Boutique Fitness Studio pack includes 7 ready-to-use templates. Each one is a structured, fully editable form you can share with clients to collect information, documents, and signatures in one place.

Frequently asked questions

What's included in the Boutique Fitness Studio templates?

The Boutique Fitness Studio pack contains 7 templates: Member Training Record, Membership Application & Joining Agreement, Health Screening (PAR-Q+) & Liability Waiver, Group Class Registration & Schedule, Day Pass / Guest Visit Form, Member Feedback & Cancellation Request, Studio Guide, Timetable & Membership Rates. Each is ready to use and fully editable.

Can I customize these templates?

Yes. Every Pocper template is fully editable — add or remove fields, change the wording, and adapt each form to your workflow before sharing it with clients.

How do I use the Boutique Fitness Studio templates?

Import the pack into your Pocper workspace, open a template, tailor it to your needs, then share a link so clients can fill it out and upload documents in real time.