Vehicle & Owner Service Record
This is the standing file for one vehicle — one copy that you and the shop keep current together. It is not filled in again at every visit: we update it in place as the car changes hands, changes tyres, or picks up a new quirk. The intake form and the diagnostic report cover a single visit; this record covers the whole life of the car with us.
Alternate driver (name and phone):
Who may authorise work on this vehicle:
Preferred way to reach you:
Engine code / displacement:
Transmission (type and fluid spec):
In service with this shop since:
Recommended pressures (front / rear):
Wheel size and bolt pattern:
Engine oil grade and capacity:
Air / cabin filter part numbers:
Coolant and brake fluid spec:
Battery type and fitted date:
Record where things are kept, not the codes themselves. Never write a PIN or a key code into this field.
Number of keys held by the owner:
Locking wheel-nut key stored:
Immobiliser / radio code held by:
Manufacturer or extended warranty provider:
Insurer and policy number:
Roadside assistance provider and membership number:
Next registration / roadworthiness inspection due:
Add one row each time the vehicle leaves the workshop. Newest at the bottom so the mileage reads in order.
Maintenance Interval Tracker
What was done last, and the odometer reading at which it falls due again.
| | | |
|---|
| Every 10,000 km or 12 months | | |
Tyre rotation and pressure check | | | |
| | | |
| Every 4 years or 80,000 km | | |
| Per manufacturer schedule | | |
Timing belt or chain inspection | Per manufacturer schedule | | |
| | | |
Current odometer at last update:
Average distance per month:
Known Issues & Watch List
Things we are keeping an eye on but have not repaired yet — a weeping seal, a pad at 4 mm, a rattle that only appears cold. The technician adds a dated line at every visit and strikes items out once they are fixed.
Owner preferences and standing instructions (parts choice, budget ceiling, courtesy car, wash on collection):
Modifications and non-standard parts fitted:
Registration papers, warranty booklet, previous service invoices, photos of damage or modifications:
Keep this record current — it is what the technician reads before touching the car.