Booking confirmation with house rules, pre-arrival guest preferences, welcome pack with access details, incident & damage reports, and checkout feedback forms for small-operator hotels, inns, and bed & breakfasts
Get started with PocperThank you for booking with us. Please review your reservation details, confirm the guest registration information required by local authorities, and acknowledge our house rules. Your stay is only fully confirmed once this form is signed and returned.
Reservation / confirmation number:
Room / suite assigned:
Check-in date:
Check-out date:
Number of adults: Number of children:
Local law requires us to record every guest staying overnight. Please provide the details below exactly as they appear on your ID.
Full legal name:
Nationality:
Date of birth:
Passport / national ID number:
ID expiry date:
Home address:
Mobile number (with country code):
Email:
Please upload a photo/scan of the front of your ID or passport:
Please list every other guest who will be staying overnight (full name, date of birth, nationality, ID number). Children under 18 may be listed with guardian details.
Please read each rule carefully and tick to acknowledge. These rules protect other guests, our neighbours, and the property.
I understand the property is entirely non-smoking (including vaping and e-cigarettes) in all indoor areas, and that a cleaning fee of up to EUR 250 applies if smoking is detected.
I will observe quiet hours between 22:00 and 08:00 out of respect for other guests and neighbours.
I will not host parties, events, or additional unregistered visitors on the property without prior written approval from the host.
I accept responsibility for any damage to the room, furnishings, or shared areas caused by me or my party during the stay, and authorise the host to charge reasonable repair or replacement costs to my payment method on file.
I acknowledge the cancellation policy: free cancellation up to 7 days before check-in; one night charged for cancellations within 7 days; full booking charged for no-shows.
I understand that pets are only permitted if pre-approved in writing and that an additional cleaning fee may apply.
Once signed, you will receive your welcome pack with arrival directions, parking info, and door access details 48 hours before check-in.
Authorized representative — printed name:
Signed date:
Signer — printed name:
Signed date:
The Booking Confirmation & House Rules Acknowledgement template is a ready-to-use form from Pocper's Hospitality — Boutique Hotel & B&B pack. Customize the fields to match your workflow, then share a link so clients can complete it and upload documents in real time.