Wedding Planning Agreement
This agreement sets out the terms under which the wedding planner ("Planner") is engaged to plan and coordinate the wedding of the couple ("Client"). It becomes effective only when BOTH parties have signed below. The Planner completes the scope, fee schedule, and payment milestones, signs first, then shares this document with the Client for review and countersignature — either in-app, or by printing, signing, and uploading a scanned copy.
Section 1 — Parties & Event
Client — Partner 1 (full legal name):
Client — Partner 2 (full legal name):
Venue / location (if known):
Section 2 — Scope of Services
The Planner will provide the following services for the wedding:
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Vision, theme, and budget planning | | |
Venue sourcing and site visits | | |
Vendor recommendation and coordination | | |
Design, styling, and stationery | | |
Timeline, rehearsal, and day-of coordination | | |
Any work not listed above is out of scope and requires a separate written agreement before the Planner begins it.
Section 3 — Coordination Responsibilities
The Planner will manage the planning schedule, communicate with vendors on the Client’s behalf, keep a shared record of decisions and contracts, and be present to run the agreed timeline on the wedding day. The Client will make timely decisions, provide accurate guest and supplier information, review and sign vendor contracts directly, and settle vendor payments as they fall due. Both parties agree to communicate promptly so the plan stays on schedule.
Section 4 — Fees & Payment Milestones
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Booking deposit (non-refundable) | | |
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The booking deposit reserves the wedding date and is non-refundable. Remaining payments follow the milestones above, with the final balance due before the wedding date. Fees paid to third-party vendors are separate from the planning fee and are the Client’s responsibility unless stated otherwise above.
Section 5 — Postponement & Cancellation
If the wedding date is postponed, the Planner will make reasonable efforts to accommodate the new date subject to availability, and already-paid amounts transfer to the new date. If the Client cancels, the booking deposit is retained and any work performed to date, plus non-recoverable vendor commitments, is billable. If the Planner must cancel for reasons within its control, fees paid for services not yet performed are refunded and the Planner will help transition to another planner where possible.
Section 6 — Liability & Vendors
The Planner recommends and coordinates with vendors but does not guarantee the performance of any independent vendor. Contracts with venues, caterers, and other vendors are between the Client and each vendor. The Planner is not liable for loss, injury, or damage caused by third parties or by circumstances beyond its reasonable control, including weather, illness, or force majeure. The Planner’s total liability under this agreement is limited to the planning fee paid.
Section 7 — Confidentiality & Photos
The Planner will keep the Client’s personal and event details confidential. With the Client’s permission, the Planner may use non-confidential photos of the wedding in its portfolio and marketing. The Client may opt out at any time in writing.
Section 8 — General Acknowledgments
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Optional — upload a countersigned scan of this agreement:
This template is provided for reference only and does not constitute legal advice. Consult qualified counsel before relying on this document.