Day-of Wedding Timeline & Run Sheet

This is the master run sheet for your big day. ⏰ Please review every time slot carefully — this is what we will hand to each vendor so everyone is aligned. Adjust any times that do not work and flag anyone who needs a different call time.

Wedding date:

Primary venue:

Day-of coordinator (name + phone):

Section 1 — Morning Preparation

Hair & makeup call time:

Bride gets dressed:

Groom gets dressed:

First look / private portraits:

Section 2 — Ceremony

Guest arrival / seating opens:

Ceremony start:

Processional / walk-down:

Vows & ring exchange:

Recessional / group photo:

Section 3 — Reception

Cocktail hour / guest welcome:

Grand entrance of the couple:

First dance:

Dinner service begins:

Speeches / toasts:

Cake cutting:

Bouquet / garter toss (if applicable):

Open dance floor:

Last call / grand send-off:

Section 4 — Special Moments & Notes

Are there any surprises, tribute moments, or cultural rituals we should build time around? Please describe and note approximate timing.

Any guests with accessibility, mobility, or medical needs we should coordinate around?

Section 5 — Final Approval

We approve this run sheet and authorise the coordinator to circulate it to all vendors.

Approved by (type full name):

Approval date: