Counterparty & Contract Register
This is the standing master record for this counterparty — one copy that both sides keep current for the whole relationship. It is not tied to any single agreement. Whenever an entity name, address, signatory or contract status changes, update it here instead of re-capturing the details in the next document.
Trading / brand name (if different):
Company registration number:
Tax / VAT identification number:
Country of incorporation:
Entity form (company, partnership, sole trader, individual, other):
Registered address as it appears on the public register:
Address for contractual notices, if different from the registered address:
Everyone who may bind this entity, the source of their authority, and the value above which a second signature or board approval is required.
Operational & Billing Contacts
Day-to-day contact email:
Day-to-day contact phone:
Billing email / invoicing portal:
Purchase-order or reference required on invoices:
Register of Agreements in Force
One row per signed agreement with this counterparty. Keep expired and terminated agreements listed with their status so the history stays visible.
Amendments, Assignments & Notices Log
Dated entries — every amendment signed, term extended, agreement assigned or novated, notice served or received. Newest at the top.
Next renewal or auto-renewal date:
Last date to serve notice of non-renewal:
Next scheduled relationship or pricing review:
Other dates that matter — insurance certificates, licence expiries, compliance attestations:
Anything a future reader should know before drafting the next agreement — negotiated positions, clauses this counterparty always requests, disputes and how they were resolved, approval quirks.
Attach entity records that support this file — certificate of incorporation, tax registration, board resolution on signing authority, insurance certificate:
Keep this register current — every agreement we draft together is built from the details recorded here.