Shoot Planning & Production Sheet (Internal)

This is an internal production document for the assigned photographer and studio team. Complete all sections before the shoot day to ensure smooth execution. Review with the team lead at least 24 hours in advance.

Section 1 — Assignment Overview

Client name:

Session type:

Assigned photographer:

Second shooter / assistant (if any):

Shoot date:

Call time (team arrives):

Client arrival time:

Expected wrap time:

Section 2 — Location Details

Primary location address:

Location type:

In-studio

Outdoor / park / street

Client premises (home or office)

Venue (event / wedding)

Location permit required?

Yes — permit obtained and on file

No permit required

Backup / rain location (if outdoor):

Section 3 — Equipment Checklist

Check off all equipment confirmed packed and tested before leaving the studio:

Primary camera body (fully charged, memory card formatted)

Backup camera body

Primary lens(es)

Backup lens(es)

Extra batteries (camera + flash)

Memory cards (minimum 2 cards per camera)

On-camera flash / speedlight

Portable studio lighting (softbox, reflector, or LED panel)

Tripod / monopod

Backdrop (if studio/controlled environment)

Props (as per client brief)

Additional equipment notes:

Section 4 — Shot List & Style Notes

Confirmed visual style / mood:

Must-have shots (list each one — these are non-negotiable for the client):

Creative / bonus shots (if time allows):

Number of outfit changes planned:

Section 5 — Post-Production Notes

Number of images to deliver (agreed in package):

Agreed delivery deadline:

Editing style preferences noted from client:

Any specific retouching requests (e.g. skin smoothing level, background removal):

Section 6 — Photographer Pre-Shoot Sign-Off

Confirm the following have been completed before the shoot:

Client consent form signed and on file

Deposit received and confirmed

Location scouted (or studio set up) and confirmed

All equipment packed and tested

Shot list reviewed with team

Client pre-shoot reminder sent

Sheet prepared by:

Date prepared:

Good luck with the shoot! Remember — a well-prepared photographer creates a relaxed client. When you are confident, they are confident. Make it great.

Authorized representative — printed name:

Signed date:

Signer — printed name:

Signed date: