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Student Master Record

This is the studio’s standing file for one student — a single copy the teacher and the family keep current for as long as the student studies here. It is never re-filled per term. If a substitute covers a lesson, this is the page they read first.

Student & Contact Details

Student name:

Date of birth:

Enrolled since:

Guardian name (if the student is a minor):

Guardian relationship:

Primary phone:

Email:

Emergency contact and phone:

Instruments & Equipment

Record every instrument the student plays here, including rentals. Keep serial numbers current — they matter for insurance and for returning a rental at the end of the year.

Instrument	Make / model	Serial no.	Owned / rented

Rental return due:

Current Teaching Arrangement

Principal teacher:

Regular lesson day and time:

Lesson length (minutes):

Studio room:

Current level or grade:

Teacher changes over time — who taught the student, from when to when, and why the change:

Level Progression Log

One line per term. Add a new row each term rather than editing the last one — the shape of the progression is the useful part.

Term	Level reached	Teacher comment

Repertoire Mastered

Cumulative — add pieces as they are finished, never clear the list. Note composer, arrangement and roughly when it was completed.

Currently working on:

Exams, Competitions & Performances

Date	Board / event	Grade / class	Result

Next exam or entry deadline:

Target date:

Technique Milestones

Tick each milestone once it is secure, not merely attempted.

Stable posture and hand position without reminders

All major scales, two octaves, from memory

Minor scales and arpeggios

Sight-reads one grade below current level fluently

Plays reliably with a metronome across tempo changes

Performs a full piece from memory in front of an audience

Tunes and maintains the instrument independently

Plays comfortably in an ensemble or with accompaniment

Health, Access & Practical Notes

Hand, wrist, back or hearing issues; anything that affects how long the student can play; learning or sensory needs; access requirements in the building:

What works in a lesson — pacing, motivation, how the student responds to correction, anything a substitute teacher should know:

Long-Term Musical Goals

Where the student and family want this to go — exam track, conservatoire audition, playing in a band, or simply playing for pleasure. Revisit this once a year:

Running Notes

Dated entries as things change — a new instrument, a slot moved, a plateau, a breakthrough, a conversation with the family. Newest at the top.

Attach exam certificates, rental paperwork or recital recordings:

Upload File

Keep this record current — it travels with the student through every teacher, every grade and every recital.

Use this template

Templates in this pack

The Music School pack includes 7 ready-to-use templates. Each one is a structured, fully editable form you can share with clients to collect information, documents, and signatures in one place.

Frequently asked questions

What's included in the Music School templates?

The Music School pack contains 7 templates: Student Master Record, Music Student Intake & Skill Assessment, Lesson Plan & Repertoire, Practice Progress Report, Recital & Term Completion, Music Lesson Enrollment Agreement, Studio Policy & Tuition Guide. Each is ready to use and fully editable.

Can I customize these templates?

Yes. Every Pocper template is fully editable — add or remove fields, change the wording, and adapt each form to your workflow before sharing it with clients.

How do I use the Music School templates?

Import the pack into your Pocper workspace, open a template, tailor it to your needs, then share a link so clients can fill it out and upload documents in real time.