Language Travel Agency
Initial consultation, program recommendation and quote, visa application checklist, pre-departure briefing, and mid-stay & wrap-up feedback for short-term language travel and study-abroad agencies
Get started with PocperInitial consultation, program recommendation and quote, visa application checklist, pre-departure briefing, and mid-stay & wrap-up feedback for short-term language travel and study-abroad agencies
Get started with PocperBased on the consultation, the counselor recommends up to three program options below. Each line item is itemised so the family can compare clearly before making a decision.
Student name:
Consultation date:
Counselor:
Quote valid until:
Currency:
[Agency selects one]
- General English
- Exam Prep — IELTS
- Exam Prep — TOEFL
- Exam Prep — Cambridge
- Business
- Junior Camp
- University Pathway
- Working Holiday Prep
School name:
City:
Country:
Course start date:
Number of weeks:
Hours per week:
Class structure (group size, level placement, electives):
[Agency describes class structure here]
Accommodation type:
- Host family
- Shared dorm
- Single dorm
- Apartment
- Hotel
Accommodation start date:
Accommodation end date:
Meal plan:
- Full board
- Half board
- Breakfast only
- Self-catering
Item | Amount |
Tuition | |
Registration fee | |
Materials | |
Accommodation | |
Airport pickup | |
Insurance | |
Agency service fee | |
Total |
Pros — why this option fits the student:
[Agency writes pros here]
Cons — trade-offs to consider:
[Agency writes cons here]
School name:
City:
Country:
Course start date:
Number of weeks:
Hours per week:
Class structure (group size, level placement, electives):
[Agency describes class structure here]
Accommodation type:
- Host family
- Shared dorm
- Single dorm
- Apartment
- Hotel
Accommodation start date:
Accommodation end date:
Meal plan:
- Full board
- Half board
- Breakfast only
- Self-catering
Item | Amount |
Tuition | |
Registration fee | |
Materials | |
Accommodation | |
Airport pickup | |
Insurance | |
Agency service fee | |
Total |
Pros — why this option fits the student:
[Agency writes pros here]
Cons — trade-offs to consider:
[Agency writes cons here]
School name:
City:
Country:
Course start date:
Number of weeks:
Hours per week:
Class structure (group size, level placement, electives):
[Agency describes class structure here]
Accommodation type:
- Host family
- Shared dorm
- Single dorm
- Apartment
- Hotel
Accommodation start date:
Accommodation end date:
Meal plan:
- Full board
- Half board
- Breakfast only
- Self-catering
Item | Amount |
Tuition | |
Registration fee | |
Materials | |
Accommodation | |
Airport pickup | |
Insurance | |
Agency service fee | |
Total |
Pros — why this option fits the student:
[Agency writes pros here]
Cons — trade-offs to consider:
[Agency writes cons here]
Excursions and activities — describe options:
[Agency describes excursions here]
Excursions cost:
Certification exam fees:
Additional weeks:
Private lessons:
Chaperone for minor:
Recommendation 1
Recommendation 2
Recommendation 3
Undecided
Rationale for selection:
Deposit:
Deposit due date:
Balance:
Balance due date:
Payment methods accepted:
[Agency lists accepted payment methods here]
Cancellation policy summary:
[Agency summarises cancellation policy here]
- Cancellation 60+ days before departure — full refund less deposit
- Cancellation 30 days before departure — 50% refund
- Cancellation 14 days or fewer before departure — no refund
List what is included and what is not — for example, airfare, visa fees, daily transport, meals not in the meal plan, personal spending money:
[Agency lists inclusions and exclusions here]
Student signature:
Parent / guardian signature:
Counselor signature:
Signing date:
I confirm this selection and agree to the terms above
Thank you for choosing us as your language travel partner. Once the deposit is received we will begin booking enrolment, accommodation, and transport on your behalf.
The Program Recommendation & Quote template is a ready-to-use form from Pocper's Language Travel Agency pack. Customize the fields to match your workflow, then share a link so clients can complete it and upload documents in real time.