Template library

Language Travel Agency

Initial consultation, program recommendation and quote, visa application checklist, pre-departure briefing, and mid-stay & wrap-up feedback for short-term language travel and study-abroad agencies

Get started with Pocper

app.pocper.com

Program Recommendation & Quote

Based on the consultation, the counselor recommends up to three program options below. Each line item is itemised so the family can compare clearly before making a decision.

Quote Header

Student name:

Consultation date:

Counselor:

Quote valid until:

Currency:

Program Type

[Agency selects one]

- General English

- Exam Prep — IELTS

- Exam Prep — TOEFL

- Exam Prep — Cambridge

- Business

- Junior Camp

- University Pathway

- Working Holiday Prep

Recommendation 1

School name:

City:

Country:

Course start date:

Number of weeks:

Hours per week:

Class structure (group size, level placement, electives):

[Agency describes class structure here]

Accommodation type:

- Host family

- Shared dorm

- Single dorm

- Apartment

- Hotel

Accommodation start date:

Accommodation end date:

Meal plan:

- Full board

- Half board

- Breakfast only

- Self-catering

Item	Amount
Tuition
Registration fee
Materials
Accommodation
Airport pickup
Insurance
Agency service fee
Total

Pros — why this option fits the student:

[Agency writes pros here]

Cons — trade-offs to consider:

[Agency writes cons here]

Recommendation 2

School name:

City:

Country:

Course start date:

Number of weeks:

Hours per week:

Class structure (group size, level placement, electives):

[Agency describes class structure here]

Accommodation type:

- Host family

- Shared dorm

- Single dorm

- Apartment

- Hotel

Accommodation start date:

Accommodation end date:

Meal plan:

- Full board

- Half board

- Breakfast only

- Self-catering

Item	Amount
Tuition
Registration fee
Materials
Accommodation
Airport pickup
Insurance
Agency service fee
Total

Pros — why this option fits the student:

[Agency writes pros here]

Cons — trade-offs to consider:

[Agency writes cons here]

Recommendation 3

School name:

City:

Country:

Course start date:

Number of weeks:

Hours per week:

Class structure (group size, level placement, electives):

[Agency describes class structure here]

Accommodation type:

- Host family

- Shared dorm

- Single dorm

- Apartment

- Hotel

Accommodation start date:

Accommodation end date:

Meal plan:

- Full board

- Half board

- Breakfast only

- Self-catering

Item	Amount
Tuition
Registration fee
Materials
Accommodation
Airport pickup
Insurance
Agency service fee
Total

Pros — why this option fits the student:

[Agency writes pros here]

Cons — trade-offs to consider:

[Agency writes cons here]

Optional Add-Ons

Excursions and activities — describe options:

[Agency describes excursions here]

Excursions cost:

Certification exam fees:

Additional weeks:

Private lessons:

Chaperone for minor:

Selected Recommendation

Recommendation 1

Recommendation 2

Recommendation 3

Undecided

Rationale for selection:

Payment Terms

Deposit:

Deposit due date:

Balance:

Balance due date:

Payment methods accepted:

[Agency lists accepted payment methods here]

Cancellation policy summary:

[Agency summarises cancellation policy here]

- Cancellation 60+ days before departure — full refund less deposit

- Cancellation 30 days before departure — 50% refund

- Cancellation 14 days or fewer before departure — no refund

Inclusions / Exclusions

List what is included and what is not — for example, airfare, visa fees, daily transport, meals not in the meal plan, personal spending money:

[Agency lists inclusions and exclusions here]

Sign-Off

Student signature:

Tap to sign

Draw your signature in the popup

Parent / guardian signature:

Tap to sign

Draw your signature in the popup

Counselor signature:

Tap to sign

Draw your signature in the popup

Signing date:

I confirm this selection and agree to the terms above

Thank you for choosing us as your language travel partner. Once the deposit is received we will begin booking enrolment, accommodation, and transport on your behalf.

Use this template

About this template

The Program Recommendation & Quote template is a ready-to-use form from Pocper's Language Travel Agency pack. Customize the fields to match your workflow, then share a link so clients can complete it and upload documents in real time.

What's in this template

Program Recommendation & Quote
Quote Header
Program Type
Recommendation 1
Recommendation 2
Recommendation 3
Optional Add-Ons
Selected Recommendation
Payment Terms
Inclusions / Exclusions
Sign-Off

Frequently asked questions

What is the Program Recommendation & Quote template for?

It's a structured form you send to clients to collect the information, documents, and signatures a language travel agency workflow needs — without the back-and-forth of email.

Can I edit this template?

Yes. Import it into your Pocper workspace, then add, remove, or reword any field before sharing it. Every template is fully editable.

How do clients fill it out?