This is the standing record for your home — one copy that you and the studio both keep current. It is not tied to a single project or visit. Update it whenever something changes: a new room comes into scope, a finish is chosen, a trade is appointed, a warranty starts. Years from now this is the file we open first.
Property type (apartment, terrace, detached, loft):
Approximate year built / last major renovation:
Total internal floor area:
Building, strata or management-company rules that affect works (working hours, lift bookings, noise windows, notice periods):
Access, parking and deliveries — entry codes handled separately, loading restrictions, lift dimensions, stair turns:
Key-holder on site days (name and role):
Occupants — who lives here, ages of children, anyone who will move in soon:
Pets — species, size, where they sleep, any surfaces they damage:
Accessibility and health needs — mobility, allergies, sensitivity to VOCs or dust, hearing or vision considerations:
Work-from-home patterns — who works at home, which days, video-call rooms, quiet hours:
One row per room. Add rows as rooms come into scope; keep the condition column current after each phase.
Electrical panel — location, age, spare ways, rating:
Plumbing risers and stopcock locations:
Heating / cooling / ventilation — system type, age, serviced by:
Load-bearing walls, beams and anything structural we must not touch without engineering advice:
Heritage, conservation, strata or planning restrictions — what they cover and who consents:
Known issues carried forward — damp, settlement, noisy pipes, poor insulation:
Style Direction & No-Go List
The direction we have settled on — palette, materials, mood, references that keep proving right:
No-go list — colours, materials, shapes and brands to keep out of every scheme:
Pieces staying with the home — heirlooms, art, rugs and furniture the scheme must work around:
Budget Envelope & Allocations
Appointed Trades & Suppliers
Everyone who has worked on this home, so the right person can be called back years later.
Appliance, Fixture & Finish Register
Record model, colour and batch numbers as each item is confirmed — batch numbers matter when a tile or a paint has to be matched later.
Next review of this file:
Decisions & Revisions Log
Dated entries, newest at the top — decisions made, options rejected and why, changes to scope or budget, anything a future designer would need to understand this home.
Floor plans, survey drawings, strata rules, appliance manuals, warranty certificates:
Keep this file current — it is the record we open first, on every project and every call back.