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Indoor Rock Climbing Gym

New member sign-up with liability waiver, first-time climber and day-pass booking, class and private coaching registration, birthday party and group event booking, and combined customer feedback with corporate partnership inquiry — for indoor bouldering, top-rope, and lead-climbing gyms

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Climber Master Record


This is your standing record at the gym — one file that you and our staff keep current for as long as you climb here. It is not a per-visit form and it is never re-filled: certifications, grades, injuries and goals are amended in place as they change.

Climber Details
Full name:
Preferred name / how it appears at the desk:
Date of birth:
Email:
Phone:
Member since:

Emergency Contact
Name:
Relationship:
Phone:
Second contact (if the first is unreachable):

Membership Status History
Add a row each time the plan changes — upgrade, downgrade, freeze, restart or cancellation. Keep the newest at the bottom so the history reads forward.
Effective date
Tier / pass type
Status
Note

















Current plan in force:
Renews or expires on:

Belay & Lead Certification Log
Every check, re-check and lapse is recorded here by the certifying staff member. A certification is only valid while its most recent row says so.
Date
Certification checked
Result
Certifying staff
Re-check due





















Currently cleared for:
Bouldering only
Top-rope belay (device and backup checked)
Lead climbing
Lead belay
Auto-belay orientation completed

Grade Progression
Update a row whenever a new working or redpoint grade holds up over a few sessions — not after a single lucky send.
Discipline
Comfortable grade
Working grade
Last reviewed
Bouldering (V-scale)



Top-rope (YDS / French)



Lead (YDS / French)



Outdoor (if relevant)




Injuries & Medical Notes
Standing conditions, finger and shoulder history, current rehab, anything a coach or first-aider should know before you tie in. Add dates so we can tell a healed injury from a live one.
Currently restricted from:
Restriction reviewed on:

Gear
Owns:
Climbing shoes
Harness
Belay device and locking carabiner
Chalk bag / bucket
Personal rope
Usually rents:
Rental shoe size / harness size:
Locker or gear-storage number:

Coaching Goals & Coach Notes
Assigned coach:
What are you training toward right now — a grade, a comp, an outdoor trip, a movement weakness?
Coach observations — technique patterns, strengths, things to keep working on. Dated entries, kept over time.

Running Log
Notable sends, re-assessments, comps entered, courses completed, incidents on the mats — anything worth remembering next season. Newest at the top.

Supporting Documents
Certification cards from other gyms, medical clearance letters, coaching plans or comp registrations:
Upload File

Keep this record current — it is what our staff read before they clear you for the wall.
Use this template

Templates in this pack

The Indoor Rock Climbing Gym pack includes 8 ready-to-use templates. Each one is a structured, fully editable form you can share with clients to collect information, documents, and signatures in one place.

Frequently asked questions

What's included in the Indoor Rock Climbing Gym templates?
The Indoor Rock Climbing Gym pack contains 8 templates: Climber Master Record, New Member Sign-up & Liability Waiver, First-Time Climber & Day Pass Booking, Class & Private Coaching Registration, Birthday Party & Group Event Booking, Customer Feedback, Corporate Partnership Inquiry, Gym Guide, Grades & Pricing. Each is ready to use and fully editable.
Can I customize these templates?
Yes. Every Pocper template is fully editable — add or remove fields, change the wording, and adapt each form to your workflow before sharing it with clients.
How do I use the Indoor Rock Climbing Gym templates?
Import the pack into your Pocper workspace, open a template, tailor it to your needs, then share a link so clients can fill it out and upload documents in real time.