Event Planning
Event brief, vendor coordination, day-of rundown, and post-event review forms for event planners
Get started with PocperEvent brief, vendor coordination, day-of rundown, and post-event review forms for event planners
Get started with PocperThis checklist keeps all your vendors organised in one place. Work through each section as confirmations come in — a checked box means one less thing to worry about on the big day!
Event name:
Event date:
Planner name:
Venue name:
Venue confirmed
Venue contact person:
Deposit paid
Venue capacity:
Setup time allowed:
Catering vendor:
Catering confirmed
Menu finalized
Tasting done
Number of meals — adults:
Children:
Special dietary meals:
Entertainment vendor:
Entertainment confirmed
Sound check scheduled
Photography vendor:
Photographer confirmed
Shot list shared
Videography vendor:
Videographer confirmed
Florist / décor vendor:
Florist / décor confirmed
Theme / design approved
AV / technical vendor:
AV vendor confirmed
Transportation vendor:
Transportation confirmed
Any other vendors not listed above:
Outstanding items / action items:
Upload vendor contracts:
Budget tracker notes:
Next review / check-in date:
Great work keeping everything on track! Update this checklist whenever a new confirmation comes in — every ticked box brings us one step closer to a flawless event.
The Venue & Vendor Coordination Checklist template is a ready-to-use form from Pocper's Event Planning pack. Customize the fields to match your workflow, then share a link so clients can complete it and upload documents in real time.