Event Planning
Event brief, vendor coordination, day-of rundown, and post-event review forms for event planners
Get started with PocperEvent brief, vendor coordination, day-of rundown, and post-event review forms for event planners
Get started with PocperBased on the event brief you shared, here is our itemized budget proposal. Please review each line, flag anything you'd like to adjust, and sign at the bottom to approve. Vendor bookings start only after we have your signed approval.
Event name:
Event date:
Expected headcount:
Client / account manager:
Line items (venue rental, tables, chairs, linens, etc.) and fees:
Subtotal:
Menu, bar package, service staff and fees:
Subtotal:
Sound, lighting, screens, stage, technicians and fees:
Subtotal:
Florals, centerpieces, signage, branding elements and fees:
Subtotal:
Performers, speakers, emcees and fees:
Subtotal:
On-site staff, coordinators, planning fees:
Subtotal:
Permits, insurance, transport, gifts, other:
Subtotal:
All subtotals combined:
Contingency (recommended 10%):
Taxes / service charge:
TOTAL BUDGET:
Milestones and due dates:
I have reviewed every budget category and the items line up with the event brief.
I understand any scope change requested after approval will be issued as a written change order with revised fees.
I understand that deposits to vendors are generally non-refundable once paid.
I approve this budget as presented
I approve with the adjustments noted below:
The Event Budget Proposal & Approval template is a ready-to-use form from Pocper's Event Planning pack. Customize the fields to match your workflow, then share a link so clients can complete it and upload documents in real time.