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Escape Room

Group booking and registration, player liability waiver, and post-game feedback forms for escape room venues

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Group & Player Account Record


One standing record for this group — kept open and updated by the venue and the group together over the whole relationship. Nothing here is re-filled per booking; the per-visit details live on the booking form. Check this record before every game so we never rebook a room you have already escaped.

Section 1 — Group Identity

Group name:
Group type:
Corporate team / company
School, university or youth group
Gaming club / enthusiast squad
Friends or family group
Main contact name:
Contact email:
Contact phone:
Billing contact / purchase-order reference (if different):
Playing with us since:

Section 2 — Key Player Roster

The regulars we expect to see. Keep it current — add new members, strike out those who have left.
Player name
Role in group
Phone / email
Notes





















Usual number of players per game:

Section 3 — Accessibility & Safety Flags to Always Honour

Standing flags. Once ticked here, game masters apply them to every future booking without the group having to ask again.
Claustrophobia — avoid crawl spaces, cupboards and confined-start rooms
No handcuffs, chains or restraint-based starts
Flash / strobe sensitivity — disable strobe effects
Loud or sudden sound sensitivity — reduce jump-scare audio
Mobility needs — step-free room and seating required
Hearing or vision support needed — brief in writing, raise room lighting
No live actors in the room
Details, named players and anything else staff must know:

Section 4 — Play Preferences

Preferred difficulty:
Beginner — story-led, generous hints
Intermediate — balanced puzzle load
Advanced — dense puzzles, minimal hints
Expert — hardest rooms, hints only on request
Favourite themes:
Themes to avoid:
Usual booking pattern — day, time, frequency:

Section 5 — Rooms Already Played

Add a row after every visit. Check this table before offering a room — never rebook a completed one.
Date
Room
Players
Escaped?
Time / hints































Section 6 — Lifetime Escape Record

Total games played:
Successful escapes:
Best clear time and the room it was set in:
Leaderboard or hall-of-fame placings:

Section 7 — Account Standing

Good standing — book freely
Agreed group or corporate rate applies
Invoiced account — payment on terms rather than at booking
Deposit required — prior no-show on file
No-shows, late arrivals, damage or conduct notes — with dates:

Section 8 — Running Notes

Dated entries as things change — new roster members, a rate agreed, a room retired, feedback given, plans for the next visit. Newest at the top.
Record last reviewed on:

Keep this record current — it is the file every game master reads before your group walks in.
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Templates in this pack

The Escape Room pack includes 5 ready-to-use templates. Each one is a structured, fully editable form you can share with clients to collect information, documents, and signatures in one place.

Frequently asked questions

What's included in the Escape Room templates?
The Escape Room pack contains 5 templates: Group & Player Account Record, Escape Room Booking & Group Registration, Player Liability Waiver, Post-Game Feedback, Room Line-Up & Player Guide. Each is ready to use and fully editable.
Can I customize these templates?
Yes. Every Pocper template is fully editable — add or remove fields, change the wording, and adapt each form to your workflow before sharing it with clients.
How do I use the Escape Room templates?
Import the pack into your Pocper workspace, open a template, tailor it to your needs, then share a link so clients can fill it out and upload documents in real time.