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Coworking Space

Member registration, space needs assessment, meeting room booking, and satisfaction survey forms for coworking spaces

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Member Account Master Record


This is the single standing record for your membership. The community team and your account contact both keep it current — it is not re-filled every month or every renewal. Update it in place whenever something changes: a new billing contact, an extra desk, a card issued or returned, a plan upgrade.

Member & Company

Account name (as it appears on the door / directory):
Registered legal entity name:
Business registration / tax ID:
Registered business address:
Primary account contact:
Contact email:
Contact phone:
Emergency contact (name and phone):

Billing & Invoicing

Invoicing entity name (if different from above):
Accounts-payable contact and email:
Purchase-order reference required on invoices (if any):
Billing cycle and invoice date:
Payment method on file:
Card on file (auto-charge)
Direct debit / standing order
Bank transfer on invoice
Deposit held (amount and date received):

Current Plan & Allocation

Current plan:
Desk / office allocation (suite number, desk IDs):
Number of seats included:
Monthly fee:
Member since:
Current term ends / next renewal:
Notice period for changes or exit:

Access Cards, Keys & Fobs

Add a row each time an item is issued; fill in the return date when it comes back. Do not delete old rows — this is the audit trail.
Card / key ID
Issued to
Issued on
Returned on













Team Roster & Access Levels

Everyone on the account who may enter the building. Tell us as soon as someone joins or leaves so we can update door access the same day.
Name
Email
Access level
Active from / to

















Meeting Room Credits & Add-ons

Meeting-room credits included per month:
Credit balance as at (date and hours remaining):
Lockers assigned (numbers):
Parking bays assigned:
Other add-ons in place:
24/7 building access
Registered business address / company registration
Directory listing in the lobby
Dedicated phone / VoIP line

Mail & Parcel Handling

Mailbox number:
Names mail may be received under:
Handling preference:
Hold at reception for collection
Notify by email on arrival
Scan and forward, then recycle the original
Forward to another address (given below)
Forwarding address and any special instructions:

Plan Change & Renewal History

One row per upgrade, downgrade, seat change or renewal. Newest at the bottom so the history reads in order.
Effective date
Change
New monthly fee
Agreed with

















Community Notes

Dated entries from either side — what the team does, who they collaborate with, event interests, noise or temperature preferences, complaints raised and how they were resolved, anything a new community manager should know on day one.

Supporting Documents

Company registration certificate, insurance certificate, signed membership agreement, ID copies for access-card holders:
Upload File

One record, kept current by both sides — no re-registration, no duplicate forms. Tell us whenever something on this page stops being true.
Use this template

Templates in this pack

The Coworking Space pack includes 7 ready-to-use templates. Each one is a structured, fully editable form you can share with clients to collect information, documents, and signatures in one place.

Frequently asked questions

What's included in the Coworking Space templates?
The Coworking Space pack contains 7 templates: Member Account Master Record, Member Registration Form, Space Needs Assessment, Meeting Room Booking Form, Member Satisfaction Survey, Coworking Membership Agreement & House Rules, Space Guide, Plans & House Rules. Each is ready to use and fully editable.
Can I customize these templates?
Yes. Every Pocper template is fully editable — add or remove fields, change the wording, and adapt each form to your workflow before sharing it with clients.
How do I use the Coworking Space templates?
Import the pack into your Pocper workspace, open a template, tailor it to your needs, then share a link so clients can fill it out and upload documents in real time.