Hirer Account & Court Usage Record
This is your standing account file with the venue — one copy that the front desk and your organisation both keep current. It is not tied to any single booking. Update it whenever contacts, slots, deposits or insurance change, and every booking will start from the right details.
Section 1 — Hirer & Billing Details
Organisation / club / team name:
Tax / registration number:
Section 2 — Authorised Contacts & Access
People allowed to book, collect keys and open up. Keep this list tight — anyone listed here can take the court in your name.
Emergency contact on game day (name and phone):
Section 3 — Standing Slots
Recurring reservations currently held on your account. Amend here first, then confirm with the desk.
Section 4 — Damage Deposit
Adjustments — deductions, top-ups and refunds, newest at the top:
Section 5 — Incident & Damage Log
Section 6 — Insurance & Compliance
Public liability insurer:
Current certificate on file:
Section 7 — Setup Defaults
How we set the floor up for you unless you tell us otherwise:
Storage locker / equipment cage allocated:
Section 8 — Running Notes
Dated entries as things change — slot swaps, new coach, rate agreed, a warning given, a key returned. Newest at the top.
Keep this record current — it is the file the front desk works from every time you book.