Annual Tutoring Program Agreement

This agreement sets out the terms of a year-long tutoring program between the tutoring center ("Center") and the parent or guardian ("Client"). It becomes effective only when BOTH parties have signed below. The Center completes the program scope and fee details, then shares this document with the Client for review and countersignature — either in-app, or by printing, signing, and uploading a scanned copy.

Section 1 — Parties & Enrollment Period

Tutoring center (name):

Parent / guardian (full legal name):

Student name:

Contact email:

Contact phone:

Program start date:

Program end date:

Section 2 — Program Scope

Over the enrollment period, the Center will deliver the following tutoring across the term:

Tutoring outside the subjects and formats listed above is not included in this program and is arranged separately.

I have reviewed the program scope above and agree it reflects what we discussed.

Section 3 — Tuition & Payment

Invoices are issued at the start of each billing cycle and are due within 14 days of receipt. The registration and materials fee is non-refundable once the first session has been delivered.

I have read and agree to the tuition and payment terms in this section.

Section 4 — Attendance, Cancellation & Makeup

Sessions cancelled with at least 24 hours notice may be rescheduled within the same month. Cancellations with less than 24 hours notice, and no-shows, are charged in full. If the Center cancels a session, it is rescheduled or credited at no charge. Makeup sessions are subject to tutor availability and do not carry over beyond the program end date.

I have read and agree to the attendance, cancellation, and makeup terms in this section.

Section 5 — Progress, Communication & Conduct

The Center will share progress updates by email and through scheduled parent meetings. The Client agrees the student will arrive prepared, complete assigned work, and treat tutors and peers respectfully. The Center may pause or end the program for conduct that disrupts learning, with any unused tuition handled under Section 6.

I have read and agree to the progress, communication, and conduct terms in this section.

Section 6 — Withdrawal & Refunds

A full refund of tuition is available within 7 days of enrollment, provided no session has been delivered. After the first session, refunds cover only unused sessions, less any registration and materials fee. To withdraw, the Client gives written notice; billing stops at the end of the current billing cycle.

I have read and agree to the withdrawal and refund terms in this section.

Section 7 — General Acknowledgments

I have read and understood each section of this agreement.

I have had the opportunity to ask questions and seek independent advice.

I consent to electronic signatures having the same legal effect as handwritten signatures.

I am authorized to enter into this agreement on behalf of the student named above.

Section 8 — Signatures

Tutoring center representative — printed name:

Date:

Parent / guardian — printed name:

Date:

Optional — upload a countersigned scan of this agreement:

This template is provided for reference only and does not constitute legal advice. Consult qualified counsel before relying on this document.