Climbing Gym Pro Toolkit
A complete toolkit for established climbing gyms, including an annual membership agreement and an in-depth skills assessment and belay check
Get started with PocperA complete toolkit for established climbing gyms, including an annual membership agreement and an in-depth skills assessment and belay check
Get started with PocperClimbing parties and group events are our favorite kind of chaos. Fill in the details and we'll lock in your room, gear, and route-setting plan.
Contact name:
Email:
Phone:
Organization / company / school (if applicable):
What kind of event is this?
Kids birthday party
Adult birthday celebration
School field trip
Scout / youth group
Corporate team-building
Bachelor / bachelorette party
Sports-team outing
Church / community group
Holiday or seasonal event
Other (describe in notes below)
Preferred event date:
Backup date (in case first choice is unavailable):
Start time:
Event duration:
1.5 hours
2 hours
2.5 hours
3 hours
Half day (4 hours)
Full day
Number of participants (climbers):
Number of accompanying adults / chaperones:
Age range of participants:
Tick the package that fits — staff will follow up to confirm pricing:
Basic — climbing only, no party room
Standard — climbing + party room (1 hour)
Premium — climbing + party room (2 hours) + drinks/snacks setup
Deluxe — climbing + private party room + catered food + dedicated host
Custom — let's design something (describe below)
Tick anything you'd like to add:
Birthday cake (we'll source it)
Pizza catering
Snack platter / fruit & veg tray
Drinks (juice / soda)
T-shirts for everyone
Climbing-themed party favors / loot bags
Photographer (in-house, 30 min)
Custom route setting for the event
Trophy / medals for kids
Belay assistants for younger climbers
If you ticked cake — preferred flavor:
If you ticked t-shirts — quantity & sizes:
How experienced are most participants?
First-timers — they'll need full intro and belay support
Mixed — some have climbed before
Mostly experienced — minimal staff support needed
Equipment needs:
Provide climbing shoes for everyone
Provide harnesses for everyone
Provide chalk bags
Provide helmets (recommended for kids)
Some participants will bring own gear
Allergies, dietary restrictions, or food preferences:
Accessibility needs (mobility, sensory, language, etc.):
Anything else we should know about your event:
A non-refundable deposit confirms the booking. Our team will follow up with the deposit amount, payment link, and waiver pack for participants.
I understand a deposit is required to lock in the date.
I will distribute the participant waiver pack to all attendees in advance.
I'm authorized to make this booking on behalf of the group.
Booker signature:
Date:
Booking received! Our events team will follow up within 24 hours to confirm details and deposit.
The Birthday Party & Group Event Booking template is a ready-to-use form from Pocper's Climbing Gym Pro Toolkit pack. Customize the fields to match your workflow, then share a link so clients can complete it and upload documents in real time.