Climbing Gym Pro Toolkit
A complete toolkit for established climbing gyms, including an annual membership agreement and an in-depth skills assessment and belay check
Get started with PocperNew Member Sign-up & Liability Waiver
Welcome to the gym! Please complete every section so we can get you safely on the wall. This form covers your contact details, climbing background, health considerations, and the liability waiver every climber must acknowledge.
Section 1 — Member Information
Full name:
Date of birth:
Email address:
Phone number:
Street address:
City:
ZIP / postal code:
Emergency contact name:
Emergency contact phone:
Emergency contact relationship:
Section 2 — Climbing Experience
Self-rated skill level:
Beginner — first time or under 6 months
Novice — 6–24 months
Intermediate — 2–5 years
Advanced — 5+ years and lead-climbing
Expert — coach / route-setter level
What do you climb? (tick all that apply)
Top-rope
Lead climbing
Bouldering
Sport climbing outdoors
Trad climbing outdoors
Belay certification status:
Not certified
Top-rope belay certified
Lead belay certified
Certified at another gym
Approximate years climbing:
Section 3 — Health & Medical
Your safety matters. Please tick anything that applies, and add details below if relevant.
Heart, blood-pressure or circulatory condition
Recent injuries, surgeries, or sprains (last 6 months)
Pregnancy
Asthma or breathing condition
Severe allergies (food, latex, bee stings, etc.)
Currently taking prescription medication that affects balance, judgement, or coordination
None of the above
Please provide any details our staff should know:
Section 4 — Liability Waiver Acknowledgment
Climbing is an inherently dangerous activity. Please read each statement carefully and acknowledge by ticking the box.
I understand that rock climbing involves risk of falls, equipment failure, collisions, and serious injury or death.
I confirm I am physically able to participate, or have disclosed any conditions above.
I agree to follow all gym rules, staff instructions, and posted safety procedures.
I voluntarily assume all risks of climbing and release the gym, its staff, owners and contractors from liability for injury or loss arising from my participation, except where caused by gross negligence.
I have read and understood this waiver in full.
Section 5 — Membership Plan Selection
Pick the plan that fits how you climb:
Single drop-in (one visit)
10-visit punch card
Monthly unlimited — solo
Monthly unlimited — couple
Annual unlimited — solo
Family plan (up to 4 members)
Student / military discount (ID required)
Not sure yet — please contact me
Section 6 — Auto-renewal & Marketing
Communication & billing preferences:
Yes — auto-renew my membership monthly/annually
Yes — email me about new routes, comps, classes and gym news
Yes — text me last-minute spot openings for classes
How did you hear about us?
Section 7 — Signature
Member signature:
If under 18, parent/guardian signature:
Date:
Welcome to the family. Climb on!
Templates in this pack
The Climbing Gym Pro Toolkit pack includes 7 ready-to-use templates. Each one is a structured, fully editable form you can share with clients to collect information, documents, and signatures in one place.
New Member Sign-up & Liability Waiver
Welcome to the gym! Please complete every section so we can get you safely on the wall. This form covers your contact details, climbing…
First-Time Climber & Day Pass Booking
Excited to have you on the wall! Tell us a bit about your visit so we can get your gear, intro lesson, and waiver ready before you…
Class & Private Coaching Registration
Whether you're learning the rope for the first time or working on a long-term project, our coaches will meet you where you are. Tell us…
Birthday Party & Group Event Booking
Climbing parties and group events are our favorite kind of chaos. Fill in the details and we'll lock in your room, gear, and route-setting…
Customer Feedback & Corporate Partnership Inquiry
Your honest feedback helps us set better routes, hire better coaches, and run a better gym. If you're inquiring about a corporate…
Annual Climbing Membership Agreement
This agreement sets out the terms of an annual climbing membership between the gym ("Gym") and the member ("Member"). It becomes effective…
Climbing Skills Assessment & Belay Check
This in-depth self-assessment helps us match you to the right routes, certifications, and coaching. Please answer honestly about your own…
Frequently asked questions
- What's included in the Climbing Gym Pro Toolkit templates?
- The Climbing Gym Pro Toolkit pack contains 7 templates: New Member Sign-up & Liability Waiver, First-Time Climber & Day Pass Booking, Class & Private Coaching Registration, Birthday Party & Group Event Booking, Customer Feedback & Corporate Partnership Inquiry, Annual Climbing Membership Agreement, Climbing Skills Assessment & Belay Check. Each is ready to use and fully editable.
- Can I customize these templates?
- Yes. Every Pocper template is fully editable — add or remove fields, change the wording, and adapt each form to your workflow before sharing it with clients.
- How do I use the Climbing Gym Pro Toolkit templates?
- Import the pack into your Pocper workspace, open a template, tailor it to your needs, then share a link so clients can fill it out and upload documents in real time.