Climbing Gym Pro Toolkit
A complete toolkit for established climbing gyms, including an annual membership agreement and an in-depth skills assessment and belay check
Get started with PocperA complete toolkit for established climbing gyms, including an annual membership agreement and an in-depth skills assessment and belay check
Get started with PocperThis agreement sets out the terms of an annual climbing membership between the gym ("Gym") and the member ("Member"). It becomes effective only when BOTH parties have signed below. The Gym completes the tier, fee, and facility details, then shares this document with the Member for review and countersignature — either in-app, or by printing, signing, and uploading a scanned copy.
Gym (name / business name):
Member (full legal name):
Member email:
Member phone:
Emergency contact (name & phone):
Membership start date:
Initial term: 12 months
The Member is enrolled in the tier and access level recorded below:
Membership tier | Access included | Notes |
|---|---|---|
Access is subject to the Gym's posted hours, capacity limits, and belay-certification requirements for roped climbing. Lead climbing and lead belaying require a current certification held or accepted by the Gym.
I have read and agree to the membership tier and access terms in this section.
Item | Amount | Billing cycle |
|---|---|---|
Membership dues | ||
Joining / initiation fee | ||
Guest pass rate | ||
Late payment fee |
Dues are billed automatically at the start of each billing cycle to the payment method on file and are due on receipt. The Member is responsible for keeping payment details current. Missed payments may result in suspension of access until the balance is cleared.
I have read and agree to the fee and payment terms in this section.
The Member may request a freeze (medical or personal) in writing; approved freezes pause both access and dues for the agreed period. Cancellation before the end of the initial term requires written notice at least 30 days in advance and may be subject to the early-termination terms recorded by the Gym. Membership dues already paid are non-refundable except where required by law.
I understand the freeze, cancellation, and refund terms in this section.
Indoor climbing, bouldering, top-rope, and lead climbing are inherently hazardous activities that can result in serious injury or death. The Member agrees to climb within their ability, use equipment correctly, follow all posted rules and staff instructions, complete required belay checks, and supervise any minors they bring under a separate waiver. The Member assumes the risks inherent in climbing to the extent permitted by law. This section does not replace the Gym's full liability waiver, which remains in force.
I understand and accept the safety rules and assumption of risk in this section.
I confirm my full liability waiver is signed and current, and remains in effect alongside this agreement.
I have read and understood each section of this agreement.
I have had the opportunity to ask questions and seek independent advice.
I consent to electronic signatures having the same legal effect as handwritten signatures.
I am authorized to enter into this agreement on behalf of the party named above.
Gym representative — printed name:
Date:
Member — printed name:
Date:
Optional — upload a countersigned scan of this agreement:
This template is provided for reference only and does not constitute legal advice. Consult qualified counsel before relying on this document.
The Annual Climbing Membership Agreement template is a ready-to-use form from Pocper's Climbing Gym Pro Toolkit pack. Customize the fields to match your workflow, then share a link so clients can complete it and upload documents in real time.