Wedding Planning Pro Toolkit
A complete toolkit for established wedding planners, including a full planning services agreement and an in-depth final details sign-off review
Get started with PocperA complete toolkit for established wedding planners, including a full planning services agreement and an in-depth final details sign-off review
Get started with PocperThis agreement sets out the terms under which the wedding planner ("Planner") will plan and coordinate the wedding of the couple ("Client"). It becomes effective only when BOTH parties have signed below. The Planner drafts the scope and fees, signs first, then shares this document with the Client for review and countersignature — either in-app, or by printing, signing, and uploading a scanned copy.
Planner (business name):
Client — Partner 1 (full legal name):
Client — Partner 2 (full legal name):
Client billing email:
Wedding date:
Venue / location (if known):
The Planner will provide the following services for the wedding:
Service | Included | Notes |
|---|---|---|
Any work not listed above is out of scope and requires a separate written agreement before the Planner begins it.
I have read and agree to the scope of services described above.
Item | Amount | Due |
|---|---|---|
Total planning fee | ||
Booking deposit (non-refundable) | ||
Final balance |
The booking deposit reserves the wedding date and is non-refundable. The final balance is due before the wedding date. Fees paid to third-party vendors are separate from the planning fee and are the Client's responsibility unless stated otherwise above.
I have read and agree to the fees and payment terms in this section.
If the wedding date is postponed, the Planner will make reasonable efforts to accommodate the new date subject to availability; already-paid deposits transfer to the new date. If the Client cancels, the booking deposit is retained and any work performed to date is billable. If the Planner must cancel for reasons within its control, fees paid for services not yet performed are refunded.
I understand how postponement and cancellation are handled.
The Planner will recommend and coordinate with vendors but does not guarantee the performance of any independent vendor. Contracts with venues, caterers, and other vendors are between the Client and each vendor. The Planner is not liable for loss, injury, or damage caused by third parties or by circumstances beyond its reasonable control.
I understand the Planner coordinates but does not guarantee third-party vendors.
The Planner will keep the Client's personal and event details confidential. With the Client's permission, the Planner may use non-confidential photos of the wedding in its portfolio and marketing. The Client may opt out at any time in writing.
I consent to the Planner using non-confidential wedding photos in its portfolio and marketing.
I have read and understood each section of this agreement.
I have had the opportunity to ask questions and seek independent advice.
I consent to electronic signatures having the same legal effect as handwritten signatures.
I am authorized to enter into this agreement on behalf of the party named above.
Planner — printed name:
Date:
Client — printed name:
Date:
Optional — upload a countersigned scan of this agreement:
This template is provided for reference only and does not constitute legal advice. Consult qualified counsel before relying on this document.
The Wedding Planning Services Agreement template is a ready-to-use form from Pocper's Wedding Planning Pro Toolkit pack. Customize the fields to match your workflow, then share a link so clients can complete it and upload documents in real time.