Personal Training Coaching Agreement

This agreement sets out the terms of an ongoing personal training engagement between the trainer ("Trainer") and the client ("Client"). It becomes effective only when BOTH parties have signed below. The Trainer completes the scope and fee details, then shares this document with the Client for review and countersignature — either in-app, or by printing, signing, and uploading a scanned copy.

Section 1 — Parties & Term

Trainer (name / business name):

Client (full legal name):

Client contact email:

Engagement start date:

Initial term:

Section 2 — Coaching Scope

During each period of the term, the Trainer will provide the following to the Client:

Sessions are held at times agreed between the parties. The Trainer provides coaching and guidance only and does not provide medical, physiotherapy, or dietetic services.

I have read and agree to the coaching scope described in this section.

Section 3 — Fees & Payment

Fees are payable in advance for each billing cycle and are due within 7 days of the invoice date. The coaching fee reserves the Trainer’s time and is payable whether or not all sessions in the cycle are used.

I have read and agree to the fee and payment terms in this section.

Section 4 — Attendance, Cancellations & Late Arrivals

The Client agrees to give at least 24 hours’ notice to cancel or reschedule a session. Sessions cancelled with less notice, or missed without notice, may be charged in full. Sessions run for the scheduled duration only; a session started late still ends at its scheduled time. Unused sessions expire at the end of each billing cycle unless the Trainer agrees otherwise in writing.

I understand the cancellation, late-arrival, and session-expiry terms.

Section 5 — Health, Safety & Assumption of Risk

Physical exercise carries inherent risks, including injury. The Client confirms they are medically able to take part, will disclose any relevant health conditions, injuries, or medications, and will stop and inform the Trainer if they feel unwell. The Client is advised to obtain medical clearance where appropriate. The Client takes part voluntarily and assumes the ordinary risks of physical training.

List any health conditions, injuries, or medications the Trainer should be aware of:

I have read and agree to the health, safety, and assumption-of-risk terms in this section.

Section 6 — Media, Privacy & Communications

The Trainer keeps the Client’s personal and health information confidential and uses it only to deliver coaching. Progress photos or videos are taken only with the Client’s consent and are used for promotion only if the Client separately opts in. Either party may send coaching-related messages using the contact details above.

I have read and agree to the media, privacy, and communications terms in this section.

Section 7 — Termination & Renewal

After the initial term, this agreement renews automatically for successive periods of the same length unless either party gives written notice of non-renewal at least 14 days before the current period ends. Either party may end the agreement for a material breach that remains uncured 14 days after written notice. On termination, the Client pays for all sessions delivered and time reserved through the effective end date; prepaid unused fees are handled as set out in Section 3.

I have read and agree to the termination and renewal terms in this section.

Section 8 — General Acknowledgments

I have read and understood each section of this agreement.

I have had the opportunity to ask questions and seek independent advice.

I consent to electronic signatures having the same legal effect as handwritten signatures.

I am authorized to enter into this agreement on behalf of the party named above.

Section 9 — Signatures

Trainer — printed name:

Date:

Client — printed name:

Date:

Optional — upload a countersigned scan of this agreement:

This template is provided for reference only and does not constitute legal or medical advice. Consult qualified professionals before relying on this document.