Coworking Space Pro Toolkit
A complete toolkit for established coworking spaces, including an annual private office license agreement and an in-depth move-in condition review
Get started with PocperA complete toolkit for established coworking spaces, including an annual private office license agreement and an in-depth move-in condition review
Get started with PocperThis handover review records the condition of a private office at the moment a member moves in, so both sides have a shared, dated record. The moving-in member walks the office, rates each item, notes any existing defects, and records meter readings and keys received. The operator confirms the identifiers below, then both parties sign. Complete this within the first few days of moving in.
Operator (business name):
Office / suite number:
Member name:
Company / team:
Move-in date:
For each item, record its condition and note anything that is already damaged, missing, or not working.
Item | Condition (Good / Fair / Poor) | Notes / existing defects |
|---|---|---|
Walls, ceiling & paint | ||
Flooring & carpet | ||
Desks & chairs | ||
Storage & cabinets | ||
Lighting & power outlets | ||
Door, lock & windows | ||
Heating / cooling / air |
Record readings and items handed over on move-in day.
Item | Reading / count |
|---|---|
Electricity meter reading (if applicable) | |
Keys received (count) | |
Access cards / fobs received (count) | |
Parking spaces assigned (count) |
Overall, how ready was the office on move-in? (select one)
Move-in ready — clean and fully working
Ready with minor items to fix
Not ready — significant issues noted
Items you would like the operator to address, in priority order:
Any other comments about the office or handover:
Attach photos of any existing damage or defects noted above:
The condition recorded above reflects the office as I found it on the move-in date.
I understand that defects not recorded here may be treated as arising during my occupancy.
I confirm I received the keys and access items in the counts recorded above.
I consent to electronic signatures having the same legal effect as handwritten signatures.
Member — printed name:
Date:
Operator — printed name:
Date:
This template is provided for reference only and does not constitute legal advice. Keep a copy of this signed review for your records.
The Office Move-In Condition & Handover Review template is a ready-to-use form from Pocper's Coworking Space Pro Toolkit pack. Customize the fields to match your workflow, then share a link so clients can complete it and upload documents in real time.