Boutique Fitness Pro Toolkit
A complete toolkit for established boutique studios, including an annual personal coaching agreement and an in-depth fitness and lifestyle assessment
Get started with PocperA complete toolkit for established boutique studios, including an annual personal coaching agreement and an in-depth fitness and lifestyle assessment
Get started with PocperThis agreement sets out the terms of a year-long personal coaching engagement between the boutique fitness studio ("Studio") and the member ("Member"). It becomes effective only when BOTH parties have signed below. The Studio drafts and signs first, then shares this document with the Member for review and countersignature — either in-app, or by printing, signing, and uploading a scanned copy.
Studio (name / business name):
Member (full legal name):
Member email:
Member mobile:
Emergency contact (name and phone):
Program start date:
Initial term:
During each month of the term, the Studio will provide the Member with the following coaching services:
Program element | Included each month | Notes |
|---|---|---|
Services not listed in the table above (e.g. nutrition meal plans, physiotherapy, competition-day coaching) are out of scope and, where offered, are billed separately under Section 3.
I have reviewed the coaching program scope above and understand what is and is not included.
Item | Amount | Billing cycle |
|---|---|---|
Monthly coaching fee | ||
Additional 1:1 session (per session) | ||
Late payment fee |
Fees are collected at the start of each billing cycle and are payable regardless of attendance, in exchange for the Studio reserving coaching capacity and a recurring session slot for the Member.
I have read and agree to the fee and payment terms in this section.
Coaching sessions are booked in advance through the Studio's booking system. A session cancelled with at least 24 hours' notice is rescheduled at no charge. A session cancelled within 24 hours, or a no-show, counts as a delivered session. Sessions the Studio cancels (coach illness, facility closure) are always rescheduled or credited. Unused sessions do not roll over past the end of each month unless the Studio agrees otherwise in writing.
I understand the 24-hour cancellation window and that late cancels and no-shows count as delivered sessions.
Physical training carries inherent risks, including muscle strain, joint injury, and, in rare cases, serious cardiovascular events. The Member agrees to complete the Studio's health screening before the first session, to disclose any medical conditions, injuries, or medications that could affect safe participation, and to update the Studio promptly if their health changes during the term. Coaches may modify or stop any exercise they judge unsafe for the Member.
I have disclosed (or will disclose before my first session) all medical conditions relevant to safe training.
I understand and voluntarily accept the inherent risks of physical training described in this section.
The Member may pause the program once per term for up to 30 consecutive days (for travel, illness, or injury) with written notice; the term extends by the paused period. After the initial term, this agreement renews automatically for successive periods of the same length unless either party gives written notice of non-renewal at least 30 days before the current period ends. Either party may terminate for material breach that remains uncured 14 days after written notice. On termination, the Member pays for all sessions delivered and capacity reserved through the effective termination date.
I have read and agree to the pause, termination, and renewal terms in this section.
I have read and understood each section of this agreement.
I have had the opportunity to ask questions and seek independent advice.
I consent to electronic signatures having the same legal effect as handwritten signatures.
I am authorized to enter into this agreement on behalf of the party named above.
Studio representative — printed name:
Date:
Member — printed name:
Date:
Optional — upload a countersigned scan of this agreement:
This template is provided for reference only and does not constitute legal advice. Consult qualified counsel before relying on this document.
The Annual Personal Coaching Agreement template is a ready-to-use form from Pocper's Boutique Fitness Pro Toolkit pack. Customize the fields to match your workflow, then share a link so clients can complete it and upload documents in real time.