Private Chef / Catering
Client consultation, custom menu and quote, shopping and prep checklist, event execution record, and wrap-up feedback for private chefs and catering services
Get started with PocperClient consultation, custom menu and quote, shopping and prep checklist, event execution record, and wrap-up feedback for private chefs and catering services
Get started with PocperUse this checklist to source every ingredient, organize prep across the days leading up to the event, and track costs so nothing slips through. Tick items off as you shop and prep.
Event name:
Date:
Guest count:
Lead chef:
Sous chef:
Service style:
Tick what is already on hand and note quantities so you only buy what you need.
Olive oil — qty:
Salt — qty:
Pepper — qty:
Butter — qty:
Flour — qty:
Sugar — qty:
Vinegar — qty:
Eggs — qty:
Item 1: Qty: Source/vendor: Est cost:
Item 2: Qty: Source/vendor: Est cost:
Item 3: Qty: Source/vendor: Est cost:
Item 4: Qty: Source/vendor: Est cost:
Item 1: Qty: Source: Cost:
Item 2: Qty: Source: Cost:
Item 3: Qty: Source: Cost:
Item 4: Qty: Source: Cost:
Item 1: Qty: Source: Cost:
Item 2: Qty: Source: Cost:
Item 3: Qty: Source: Cost:
Item 1: Qty: Source: Cost:
Item 2: Qty: Source: Cost:
Item 3: Qty: Source: Cost:
Item 4: Qty: Source: Cost:
Item 1: Qty: Source: Cost:
Item 2: Qty: Source: Cost:
Item 3 (non-alcoholic): Qty: Source: Cost:
Item 4 (non-alcoholic): Qty: Source: Cost:
Item 1: Qty: Source: Cost:
Item 2: Qty: Source: Cost:
Item 3: Qty: Source: Cost:
Chef's tools, knives, cutting boards, sous-vide rigs, immersion blenders, torches, thermometers, smoking guns, etc.:
Stovetop, oven, grill, pots, pans, serveware, dishware, etc.:
Refrigeration needed
Freezer needed
Ambient pantry storage
Cold transport
Ice for service
Ice quantity:
Stocks, marinades, doughs, sauces, mise en place — what gets done the day before:
Final shopping, fish/produce pickup, station setup at home base:
Arrival, station build, finishing prep, plating timeline:
Estimated total:
Actual total:
Variance:
Reason for variance:
All ingredients sourced and prep timeline confirmed
Mise en place is everything — with the shopping done and timeline locked, the kitchen runs itself. Time to cook!
The Shopping & Prep Checklist template is a ready-to-use form from Pocper's Private Chef / Catering pack. Customize the fields to match your workflow, then share a link so clients can complete it and upload documents in real time.